Large Language Models (LLMs) combined with prompt engineering have democratized the creation of chatbots, thereby making it possible for domain experts to be directly part of the chatbot-building process. This paper describes the process followed by management domain experts who built a chatbot to coach new managers. We describe the information sources we used as context, the prompts, and the edge cases that led to a viable management coach chatbot. We describe our process as we recognize that while many role-play chatbots exist, their creators rarely share knowledge about the process or the prompts, thereby hindering replicability. In our paper, we share this knowledge so any management expert or researcher can create a chatbot customized to reflect their management values rather than relying on an opaque product built by a third party. Further, we share results from our pilot tests, where external management experts and to-be managers reviewed our chatbot.
